Copyright, Reprint and Self-Archiving
For papers published by iLRN
The Immersive Learning Research Network publishes open-access works under the Creative Commons Attribution-NonCommercial-NoDerivs 4.0 International License (CC BY-NC-SA 4.0).
Reuse is only permitted for noncommercial purposes with credit to the creator. The terms are defined at https://creativecommons.org/licenses/by-nc-sa/4.0/
BY (Attribution): credit must be given to the creator.
NC (NonCommercial): Only noncommercial uses of the work are permitted.
SA (ShareAlike): Adaptations must be shared under the same terms.
For papers issued with other publishers
Please refer to each publisher's copyright, reprint and self-archiving permission policies.
Q&A
Q: What is copyright? How does it work with Open Access? Why iLRN uses Creative Commons Licenses?
A: Copyright limits content reuse, protecting the creator's rights to their work. Conversely, Open Access (OA) is defined as "digital, online, free of charge, and free of most copyright and licensing restrictions." Since traditional copyright is incompatible with OA, Creative Commons (CC) Licenses give authors control over the integrity of their work and the right to be correctly cited and acknowledged whilst enabling everyone access to the resources. CC licenses work alongside copyright with a "some rights reserved" approach. They help individuals and groups distribute their content while still legally protecting themselves and their intellectual property rights. Read more about OA and CC here.
NOTE: This applies to proceedings published by iLRN. Please refer to the publisher's policies for proceedings issued with other publishers.
Q: Can I reuse parts of my paper or other papers (text, diagrams, images, etc.) published by iLRN?
A: Yes. A CC BY licence allows the reuse of research article content as long as you give attribution to the author.
When citing material published under a CC BY licence, the best practice is to cite the author(s), the title, the licence type, and the copyright owner. A link back to the source work and a link to the licence should also be provided. Recommended practices for attribution are in the CC Wiki.
For example, in APA a CC image reference is the same as a non-CC image, but the in-text citation differs. For the in-text citation, licence attribution is used underneath the image with the following structure:
(image creator, Year). Creative Commons license.
An example of how it would look:
(Smith, 2023). CC BY-NC-SA 4.0
Please note that some parts might vary depending on the referencing style. If in doubt, please refer to the corresponding referencing guide.
Q: What is self-archiving of academic papers?
A: Self-archiving involves depositing a digital copy of an academic paper in an open-access repository, usually after it has been published in a peer-reviewed journal or conference proceedings.
Q: What are the benefits of self-archiving in an Institutional Repository?
A: Self-archiving allows researchers to increase the visibility and impact of their work and ensure long-term preservation. It also promotes open access to scholarly research and facilitates compliance with funding agency and institutional policies, often requiring researchers to make their publications openly accessible.
Q: Can I self-archive my paper presented at an iLRN conference?
iLRN produces various types of publications:
- Conference Proceedings for Selected Full and Short Papers with External Publishers. Following our annual international conference, reputable publishers such as IEEE Xplore Digital Library and Springer's Communications in Computer and Information Science (CCIS) publish selected high-quality papers as full papers and short papers. Those publications are listed here, but the full text can be found in each publisher's repository.
- Open-Access Conference Proceedings for Other Contributions (Practitioner submissions, full/short, Poster & Workshop Abstracts) Published by iLRN. Following our annual international conference, iLRN publishes other accepted contributions in an open-access online proceedings volume with an ISBN and individual DOIs. These can be found on this website.
- Journal Special Issues (Extended Full Papers) with External Publishers. A select number of manuscripts published in either of the proceedings volumes are invited to submit extended versions of their conference papers for publication in Scopus-indexed journals. Those publications are listed here, but the full text can be found in each publisher's repository.
You can self-archive papers published by iLRN (e.g., Open-Access Conference Proceedings for Other Contributions, Practitioner Proceedings, full/short, Poster, and Workshop Abstracts).
For papers published with external publishers, please refer to each publisher's copyright and reprint permission policies.
Q: How can I find out the self-archiving policies of a specific journal?
A: You can check the journal's website or consult the SHERPA/RoMEO database, which provides summaries of publishers' copyright and self-archiving policies.
Q: What is the SHERPA/RoMEO database?
A: SHERPA/RoMEO is a service run by SHERPA (Securing a Hybrid Environment for Research Preservation and Access) to show academic journal copyright and open-access self-archiving policies. RoMEO is an acronym for Rights MEtadata for Open archiving. You can access it at: https://www.sherpa.ac.uk/
Q: Are there any limitations to self-archiving in an Institutional Repository?
A: Some publishers have specific policies regarding self-archiving, including embargoes, which are periods during which the full text of a paper is not publicly available, or restrictions on which version of the paper can be archived. You should always review the publishers' copyright policies.
